How do I reserve a meeting room?

Reserving a room

Room reservations can be made online or by contacting the library. Click here to reserve a room.
A library card is not required to reserve a room.

Room use policy

General Room Use Policy

By reserving or using a Library meeting room, participants are responsible for upholding all local ordinances, state and federal laws, as well as all Platteville Public Library policies. Exceptions to the following policy may be made at the discretion of the Library Director or designee. Appeals may be made to the Library Board. Failure to abide by this policy may result in suspension of meeting room privileges.

Making a Reservation

Individuals and groups may have up to 3 active reservations at a time.
Reservations may be made 3 months in advance.
Reservations are approved on a first-come, first-served basis.
Repeated late arrivals, cancellations, and/or no-shows may result in suspension of meeting room privileges.
The library reserves the right to cancel any reservation due to unforeseen circumstances.
Library meeting rooms are solely available during library business hours. Library meeting rooms must be cleaned and vacated by closing time.
Person making the reservation is financially responsible for any loss or damage to Library property and will be assessed the cost of any necessary repairs or extensive cleanup.

Conditions of Use

Clean-up and resetting the room is the responsibility of the organization and persons using the room.
The Library does not provide supplies for refreshments.
Alcohol may not be served.
Participants may use painter’s tape to attach items to the walls.
Use of candles or other flammable material is prohibited.
The Library does not provide storage space and cannot hold items for meeting attendees. Items should not be left unattended in the Library meeting rooms.
Individual or designated group member is responsible for checking in with library staff before and after using the room.
Rooms that have been vacated for more than 30 minutes without notifying staff will be considered available for use, and the remainder of the reservation may be cancelled.

Disclaimer

Groups or individuals using a meeting room shall not use the Library logo or Library branding in any publicity, or publicize their event in any way that implies that it is sponsored, co-sponsored, endorsed, or approved by the library, unless permission to do so has been given in advance by the Library Director or designee.
Use of the meeting rooms does not constitute an endorsement of the views of the user of the room by the Library.
Use of the Library meeting rooms may not interfere with the use of the Library by other patrons, the work of the library staff, or any other aspect of normal library operation. Meeting activities must be confined to the reserved meeting rooms.
The Library retains the right to monitor all meetings, programs, and events conducted on the premises to ensure compliance with Library regulations. Library staff will have free access to the Community Room, kitchenette, and storage room at all times.

Community Room Policy

All Community Room reservations will be charged $10 / hour. Fees are due on the day of the reservation and may be paid by cash, check, or credit card. Prepayment of Community Room charges is not accepted. Payment information is not shared with other parties.
Users will be charged for their full reserved time, including setup and teardown time. Unused time will not be refunded. Users will be let into the room at the start of their reserved time.
Maximum capacity for the Community Room is 68 people.
Reservations may be made by individuals aged 18 or older.
Room usage involving minors must include at least one supervisory adult present in the room for every 15 minors.
Individuals and groups may use the Community Room 2 times per month.

Large Study Room and Conference Room Policy

The Large Study Room and Conference Room are intended for groups of 3 or more.
Maximum capacity for the Large Study Room and Conference Room is 12 people.
Reservations may be made by individuals aged 16 or older.
At least one individual aged 16 or older must be present in the room while the room is in use.
Large Study Room and Conference Room may be used for up to 4 hours per day.
There is no charge to use the Large Study Room or Conference Room.
Rooms not occupied within 30 minutes of the reserved time will be considered cancelled and available for use.

Study Rooms Policy

Study Rooms can accommodate up to 4 individuals.
Reservations may be made by patrons aged 12 or older.
At least one individual aged 12 or older must be present while the room is in use.
Study Rooms may be used for up to 4 hours per day.
Rooms not occupied within 30 minutes of the reserved time will be considered cancelled and available for booking.

Approved by the Platteville Public Library Board of Trustees; revised December 3, 2019; revised October 7, 2025